Features

Everything your shop runs on, in one place

The till, the stock book, the debt book, the supplier file and the cash book — joined up, so a sale updates the stock, the customer's balance and your profit at the same moment.

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Sell

A till that keeps up with a busy counter

Find the item, take the money, hand over the receipt. The stock, the customer's account and the day's takings move with every sale.

Search or scan by name, code or barcode.
Cash, mobile money, card, bank or credit — or split one sale across several, with the change worked out.
Pack sizes: sell a single, a dozen or a carton, each with its own price and the stock counted in pieces.
Receipts printed, saved as PDF or sent on WhatsApp.
Returns and voids with a reason: good items go back on the shelf, faulty ones are written off.
Shifts and cash-up: open a shift, count the drawer at the end, see any difference.

Stock

Know exactly what is on the shelf — and why

Stock is never just a number someone typed. Every item in and out is its own entry with a reason and a name, so the quantity always adds up and you can see where the missing ones went.

Every movement recorded: sales, deliveries, damage, loss, returns, counts and transfers.
Low-stock levels per product and a reorder list with suggested quantities.
Stock counts: count the shelf, and the differences are posted for you.
Batches and expiry dates for pharmacies and agro-vets, with an expiring-stock report.
Stock value at cost and at selling price, for the people allowed to see cost.

Branches & transfers on plans that include them

A product's stock card: 24 on hand, reorder at 10, cost and price, and its movements with reasons.

Customers & debts

A debt book that never forgets

Credit sales land in the customer's account by themselves. You see what each customer owes, since when, and every sale and payment behind the figure.

Credit limits and payment terms per customer.
Receive payments — in full or in parts, by any method — against any sale.
Statements of every sale, payment and return.
Friendly reminders by WhatsApp or SMS — automatically, at most once a week, for overdue balances, or sent by hand.
Who owes what, by age: chase the oldest debts first.

A customer's account: owes UGX 480,000 of a 1,000,000 limit, the statement, and buttons to receive a payment or send a reminder.

Suppliers & purchasing

From the order to the shelf to the payment

Buying is recorded the same careful way as selling, so your stock, your costs and what you owe each supplier are always right.

Supplier file with contacts, balances and history.
Buying prices update from what you actually paid, so profit stays true.
Reports of purchases and of what you owe each supplier.

1. Purchase order

Send the supplier a numbered order for what you need.

2. Receive the goods

Count what arrived against the order; the stock and buying prices update.

3. Pay the supplier

Record full or part payments; the supplier balance follows.

4. Return faulty goods

Send back what is damaged or wrong; stock and balance are corrected.

Money & reports

See your real profit, not just your sales

Profit is worked out from what each item cost you, then your expenses come off. Every figure matches between the phone, the computer and the daily summary.

Income and expenses in your own categories — rent, transport, salaries, airtime.
Financial periods so each year's books stay separate.
13 ready reports, filtered by dates, downloadable as PDF or Excel.

Sales summary Profit & margin Stock on hand & value Low stock Dead stock (not selling) Best sellers What customers owe (aging) What we owe suppliers Cash-up by shift VAT summary Purchases Stock movement audit Expiring stock

A monthly profit report: sales, cost of goods and profit with the margin, and a chart by day.

Team & roles

Give every person the right keys

Add your staff with their own logins. Each gets a role, and the role decides what they can do and see — on the phone and on the computer. Remove someone's access whenever you need to.

What each staff role can do
Can…	Owner	Manager	Cashier	Stock keeper	Accountant	Viewer
Sell and take payments	Yes	Yes	Yes	No	No	No
Give discounts and change prices	Yes	Yes	No	No	No	No
Void a sale	Yes	Yes	No	No	No	No
Take returns and refund	Yes	Yes	Yes	No	No	No
Receive stock and manage suppliers	Yes	Yes	No	Yes	No	No
Adjust stock (damage, loss, corrections)	Yes	Yes	No	Yes	No	No
See cost prices	Yes	Yes	No	Yes	Yes	No
See profit	Yes	Yes	No	No	Yes	No
See reports and dashboards	Yes	Yes	No	No	Yes	Yes
Invite and manage team members	Yes	No	No	No	No	No

Owners can do everything, including billing, team and settings. Every sale, void, payment and stock change records who made it.

Phone app & offline

Your whole shop in your pocket — even with no network

The Budget Pro app for Android runs the counter, the stock and the debt book from the phone. It works offline and catches up by itself when the connection is back.

Sell, change stock and add customers offline. Everything is saved on the phone first.
A finished sale is always accepted when it syncs — if stock went short meanwhile, it is flagged for you to check.
Several phones, one shop: each phone sees the others' sales once they sync.
An optional PIN locks the app on a shared phone.
Signing out clears the shop's data from the phone, with a warning if anything is still unsent.

Sales waiting on a phone with no internet, then sent when it is back online.

Security

Your shop's records stay yours

The same care behind every screen, on every plan.

Separate for every shop Every record carries its shop, and every request is filtered to the signed-in shop.

Backed up nightly A full backup every night; a test restore every week.

Passwords hashed Stored only as secure one-way hashes, never as text.

History kept Sales are voided and stock is reversed with new entries — nothing is quietly erased.

Private receipt links Each shared receipt has its own long random link, not a number anyone could guess.

Your data, your call Export your records, or close the shop with a 30-day change-of-mind period.

Read how we protect your data

Try Budget Pro free for 14 days

Create your shop in a minute. No card, and nothing to install on the computer.

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